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2024/25 Application for a Nursery Place

Please complete this e-form if you wish to apply for a Nursery place at Pike Fold.  

Your child must be a minimum of 2 ½ years old.

If your application meets the age criteria it will be held on file until the child is offered a place or for the usual retention period if not.

If your application does not meet the age criteria your application will be destroyed and you may re-apply once your child is 2 ½ years old+.

Our Data Protection Act 2018 UK-GDPR Privacy Notice - Parents / Carers is provided at the bottom of the application form,  once you have read this please scroll down to the end and submit your application.

Kind regards

Pike Fold Community Primary School



Your child is entitled to a free school meal if you can provide evidence of the above

Medical Information

Disability Act

A person is defined as disabled if he or she has a physical or mental impairment which has a substantial and long term adverse affect on his or her ability to carry out normal day to day activities.

Failure to disclose information in this section will result in any pending offer being withdrawn.

Welfare Information:

If your child has attended a previous school or nursery please complete the section below.

The information on this form will be used for school purposes, including (but not limited to) securing funding from the Government & Benefits Service.

Data Protection Act 2018 & UK-GDPR

Privacy Notice – Parent / Carers

We need to hold personal information about your child on our computers systems and in paper records to help us with their educational needs.

Pike Fold Primary School is required to process personal data about you and your child to fulfil our duties

as an education provider. This privacy notice outlines the type of data we collect, why we need it and how

it will be processed.

Your Head teacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s record is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.
All information about your child is held securely and appropriate safeguards are in place to prevent loss.

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is present, or in the case of public educational matters. In other circumstances you may be required to give written consent before information is released.

To ensure your child’s privacy, we will not disclose information over the telephone, fax or email unless we are sure that we are talking to you – the parent /carer. Information will not be disclosed to family and friends unless we have prior consent and we do not leave messages with others.

Why do we collect and use pupil information?

We collect and use pupil information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989. We also ensure we have a lawful basis for processing the data under the UK-General

Data Protection Regulation (UK-GDPR) and Data Protection Act 2018.

We use the pupil data:

· to support pupil learning

· to monitor and report on pupil progress

· to provide appropriate pastoral care

· to assess the quality of our services

· to comply with the law regarding data sharing

· to support you to decide what to do after you leave school

Categories of pupil information that we collect, hold and share include:

· Personal information (such as name, unique pupil number and contact details)

· Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)

· Attendance information (such as sessions attended, number of absences and absence reasons)

· National curriculum assessment results

· Special educational needs information

· Relevant medical information

· Images recorded on the school CCTV system

· Images taken throughout the pupils time at school (full consent will be sought)

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Where consent is required, the school will provide you with specific and explicit information with regards

to the reasons the data is being collected and how it will be used. Consent can be withdrawn at any time

by contacting the school office.

Our Lawful basis for processing

Under the UK-GDPR, we must have a lawful basis to process personal data. The lawful basis we rely on for

processing pupil data are as follows:

· You have provided consent

· We have a legal obligation

· We have a vital interest

· We need to process the data to perform a public task

· We have a legitimate interest

·

Where consent is required, the school will provide you with specific and explicit information with regards

to the reasons the data is being collected and how it will be used. Consent can be withdrawn at any time

by contacting the school office.

Storing pupil information

In line with the UK-GDPR, the school will only keep data for as long as necessary to complete the purpose it was originally collected for. The school stores information on several computer and paper-based systems and have set periods for each system for the information to retained. Should you require further information about which systems, please contact our Data Protection Officer. The longest period that we can hold your child’s information is until the child reaches the age of 25, at which point all data will be removed for our systems.

Sharing Information

There are strict controls on who can see your information. We will not share your data if you have advised us that you do not want it shared unless it is the only way we can make sure you stay safe and healthy or we are legally required to do so. We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We routinely share pupil information with:

· schools or colleges that the pupils attend after leaving us

· our local authority and their commissioned providers of local authority services

· the Department for Education (DfE)

· the NHS; school nurse

· Our information is held on a number of systems that have third party access, we have checked with each supplier to ensure they are compliant with General Data Protection Regulations, and that they will not access or use any child data without prior and specific permission from you.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

To find out more about the data collection requirements placed on us by the DfE (for example; via the school census) go to https://www.gov.uk/education/data-collection-andcensuses-for-schools

We are required to share information about our pupils with the DfE under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Requesting access to your personal data

Under UK-GDPR, parents and pupils have the right to be informed about how the school uses their personal data and also request access to personal information that we hold. To make a request for your personal information, or be given access to your child’s educational record, please contact our data protection officers directly, who will arrange for this to happen within the required time.

You also have the right to:

· object to processing of personal data that is likely to cause, or is causing, damage or distress

· prevent processing for the purpose of direct marketing

· object to decisions being taken by automated means

· in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

· claim compensation for damages caused by a breach of the Data Protection regulations

Parent / Carer information

The School will also store basic information such as name, relationship and contact details for all parents / carers on our system so that we can contact you, and to help maintain the safety of our children. We will retain this information for the period that your child is at the school. This data will also be subject to the conditions as outlined in this notice.

Data Protection Officer

The school has an independent data protection officer service supplied by RADCaT Ltd. RADCaT Ltd are a consultancy firm who work with the school to ensure that data is effectively managed and compliant with the relevant laws. If you have any questions or comments, or wish to make any requests under the Regulations, in the first instance you should contact school:

· Telephone (answerphone) 0161 702 3669

· Email admin@pikefold.manchester.sch.uk

· Website www.pikefold.manchester.sch.uk

Please note that should you instigate any of your rights under this act, your basic information will be shared with the data protection office who will make contact with you to support your through the processes and procedures.

If you have a concern about the way we are collecting or using personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns